Date Modified:
The below deadlines apply to all funds except sponsored projects. These deadlines are subject to change based on central UGA’s deadlines.
| Description | Action Needed | Deadline |
|---|---|---|
| Fiscal Year-End Special Funding Requests | Submit any requests to utilize year-end funding (if available) for any purpose. | March 15th |
| Vehicle Purchases | Notify Kathryn and Ashley of your intention to make any vehicle purchases. | March 1st |
| Single Purchases of $25,000.00 or more | Notify Kathryn of your intention to make any single purchase over $24,999.99. | March 15th |
| Payroll Updates | Submit any changes in funding, requests to move previous payroll charges, or submit any upcoming payroll changes needed for remainder of FY24. Time recorded through June 30th will be charged to FY24 only if time is recorded by employee and approved by the supervisor by July 1st. | March 31st |
| Summer Hiring Requests | All requests to hire student workers or temp workers for the summer must be submitted by close of business. Any requests submitted after this date are not guaranteed to be hired before the end of the Spring semester. | March 31st |
| Summer GSD Updates | All updates must be entered in the GSD by close of business on March 31st. No changes will be permitted after this date. | March 31st |
| IT Purchases | Notify Tyler of your IT purchase requests. | April 1st |
| FMD Requests and Work Orders | Any requests must be submitted to FMD for priority consideration and using FY24 funds. | March 5th |
| Student Awards | Student Awards must be submitted by close of business. Any awards submitted after this date may not be processed and fully approved through workflow prior to June 30th. | April 30th |
| Travel | If you will be traveling in June or July and wish to use FY24 funds, please notify Kathryn by May 15th , and she will work with you to make sure any reimbursable expenses are submitted and approved prior to UGA’s deadlines. | May 15th |
| Purchases between $2,500.00 – $24,999.99 | Submit all purchase orders/UGAmart Carts in this dollar range. | May 24th |
| P-card Requests | Submit all P-Card requests. | May 31st |
| Purchases less than or equal to $2,499.99 | Submit all purchase orders/UGAmart carts in this dollar range. | June 8th |
| Payment Requests | Submit all invoices, honoraria payments, or any other payments to external vendors or guests. | June 7th |
| Intra-University Payments | Submit all payments to other UGA departments (Tate Center, Bulldog Print + Design, CAIS, Skidaway, Greenhouse, Parking Services, etc.) | June 10th |
| Travel Authorizations | All Travel Authorizations must be submitted into workflow by close of business on June 12th. If you will be traveling in June or July and wish to use FY24 funds, please notify Kathryn by May 15th. | June 7th |
| Expense Report | All travel and non-travel expense reports must be submitted into workflow by close of business on June 12th. If you will be traveling in June or July and wish to use FY24 funds, please notify Kathryn by May 15th. | June 7th |
| Deposits | Submit any checks or payments that need to be deposited into any of your accounts. | June 21st |